Oak Hill Academy
Welcome to the Oak Hill Academy Parent Organization (OHAPO)
The Oak Hill Academy Parent Organization (comprised of volunteer parents) works with the Development Office and on several events throughout the school year. Our purpose is to aid the school by planning fund-raisers and social gatherings, as well as providing services for the benefit of the students attending Oak Hill Academy.
2021-2022 Parent Organization Executive Board
OHAPO Graphic Designers: Amanda Kane, Kelly Ryan-Gazdus (Parent of Alumni) and Hannah Gazdus (Alumnus)
Parent Organization Committee Leaders: Suzanne Greco, Lindsay Lambert, Erin Peduto, Raechel Pollak, Stephanie Terranova.
Treasurer / OHAPO Liaison: Corey Small
Officers, Chairs, & Committees
Oak Hill Academy Parent Organization 2021-2022
Committee Description Calendar The school calendar is distributed to all OHA families at the beginning of the school year. The Chair is responsible for gathering drawings and other artistic expressions from our children before the end of the school year, and creating the calendar over the summer. In addition, the Chair works closely with the printer and is responsible for ensuring that the calendar is printed and available at the start of the school year. This activity is unusual in that we have been requested by the printer to maintain continuity in the Chair because of the knowledge required to prepare the calendar in a print-ready format. Dinner Dance Our major fund-raiser combines a social evening with great prizes, food, and entertainment. Their responsibilities include oversight of all aspects of the evening—theme, venue and menu selection, music, decorations, auctions, and manpower to staff the event. This is the biggest fund-raiser of the year for the OHAPO. Listed below are subcommittees of the dinner dance with a brief explanation of duties: Silent Auction – The Chair of the Silent Auction is responsible for obtaining all Silent Auction items, preparing written information regarding items for the program, setting the bid price and increments, setting up the Silent Auction on the day of the Dinner Dance, closing out the auction at the conclusion of bidding, and cleaning up the Silent Auction area and removing props and other materials used for display at the end of the evening. Program – The Program Chair is responsible for the preparation of the program listing the events of the evening, the live and silent auction items, chance baskets, etc. This person should have the keyboard and software experience necessary to input all information regarding the above items. In addition, the Program Chair works closely with the Dinner Dance Chair and Silent Auction and Chance Baskets Chairs to ensure accuracy and completeness. This person also works with the printer on design, pricing, and delivery date of the program. Decorating – The Decorating Chair is responsible for choosing the manner in which the Dinner Dance theme is reflected in the decorations at the venue. Items include table linens, centerpieces, special decorations, favors, backdrops, etc. This person oversees the set up of the room on the day of the dinner dance and is also responsible for the clean-up and removal of all props at the conclusion of the evening. Family Brunch Family Brunch is an event held early in the school year, the brunch serves as an opportunity to meet others in the OHA family. The Chair is responsible for planning the event, selecting the venue and menu, entertainment, and soliciting gifts for the raffles held at the brunch. Field Day Field Day is a fun day of games and activities for our students held on the Friday before Memorial Day. The Chair is responsible for supporting the Physical Education teachers in setting up for the event, coordinating the parent volunteers, and serving pizza and drinks to students. Holiday Shop Holiday Shop – The three-day Holiday Shop gives our children the opportunity to go shopping while at school for inexpensive holiday gifts for the special people in their lives. The Chair is responsible for selection of the vendor as well as ordering the merchandise and coordinating all aspects of the Holiday Shop including set up, parent volunteers, restocking of popular items, and return of unsold merchandise to the vendor. Because of the “learning curve” required with this activity, the Chair may serve more than one year in this capacity Hospitality Committee The Hospitality Committee provides coffee for monthly OHAPO meetings and refreshments for special events. Responsibilities include obtaining, setting up, serving, and cleaning up of food and refreshments for such events as Welcome Coffee, Back-to-School Nights, Grandparents and Special Relatives Day, Red and White Day, etc. Kindness Committee The Kindness Committee enriches the OHA community with service projects which teach the children the importance of giving back to the community. The Chair’s responsibilities include planning and overseeing completion of each monthly activity. Examples include collections for the troops, coat and food drives for the needy in the area, and candy for Holiday Express. Red and White Day Held in the spring, Red and White Day welcomes incoming students to Oak Hill Academy. While the children are getting to know each other in the gym, representatives of the OHAPO meet with new parents and answer their questions. The Chair of this event is responsible for soliciting volunteers (both mothers AND fathers) and attending this event. Book Fairs Involves working with book store personnel for both inhouse and store book fairs, sending out vouchers to parents, and following up receipt of book store payment. The Book Fair chair works with the PO Treasurer on payment of books by children during inhouse Book Fair. Spring Plant Sale The Spring Plant Sale is a terrific opportunity for the children to purchase flowers and plants for Mother’s Day. The person leading this activity is responsible for hiring the supplier, coordinating the transportation/delivery/set up of the plants, and overseeing the sale of plants to the children on the Friday before Mother’s Day. Sweater Sale At the start of the school year, the OHAPO sells gently used sweaters at the Back-to-School Nights. (In previous years, other clothing items were also included such as pants, skirts, and shirts, but demand was so small that it was agreed to limit the sale to sweaters in the future.) Responsibilities include overseeing the collection of the sweaters, setting up and manning the tables at both Back-to-School Nights, and disposition of unsold sweaters. Teachers’ Luncheon The Chair of the Teachers’ Luncheon coordinates the spring teacher appreciation luncheon in May. Responsibilities include all aspects of party planning, soliciting food and/or donations from parents, decorations, favors, gifts (if donations permit), and set up, serving, and cleaning up at the luncheon.
Box Tops for Education
Welcome back to the new school year! We are excited to continue in the role of Box Tops coordinators for the 2021-22 school year! (Hard to believe this is our last year at Oak Hill!) “Box Tops for Education” is a school fundraiser sponsored by General Mills Corporation. “Box tops” were traditionally small coupons placed on various General Mills and Green Giant products. However, Box Tops has changed to fit today’s families. The Box Tops mobile app uses state-of-the-art technology to scan your store receipt, find participating products and instantly add Box Tops to your school’s earnings online. Be sure to download the Box Tops Mobile App found on the App store and Google Play and scan your receipt each time you go grocery shopping. Remember to designate OAK HILL ACADEMY as the school to be credited. When you scan a receipt, a star will pop up that says Credit. Please put your family name there, so that we can ensure that your child(ren) get credit. Traditional Box Tops clips are being phased out of production, but may continue to be found on many products throughout the store. You can still clip and send them to school. Please clip box tops and send them into the office in a small Ziploc bag (a box tops product) or attached to the sheet that you can print from the link below. Please mark your submissions with your name. For each student, teacher, or staff member that submits 50 valid box tops, a Dress Down Day will be awarded in January. If you have more than one student, a family can submit 80 valid box tops to earn a Dress Down Day for each member of the family. A second opportunity to earn a Dress Down Day will be available in the spring. Locally, if you shop at ShopRite, they offer a program called, shopriteformyschool.com. If you register your Shoprite loyalty card on the shopriteformyschool.com website and choose Oak Hill Academy as your school, your purchases of qualifying products will be automatically credited to Oak Hilll Academy. Whether scanned or clipped and sent back to “Box Tops for Education” these coupons are worth 10 cents each to Oak Hill Academy. Those dimes add up. Oak Hill has earned over $15,000 from this program. Thank you for participating. If you have questions, please call, text or email us. -Bob & Karrie Schweikert email@example.com
Kindness CommitteeOur “Kindness Committee” serves to enrich and help the community and our OHA families as needed throughout the year. For instance in previous school years, the families at OHA made a difference by providing backpacks and school supplies for schoolchildren in Asbury Park, collected various items for New Horizons in Autism, donated coats to St. Anthony’s Church in Red Bank, gathered Halloween candy for “Holiday Express,” provided funds and blankets for dads who were deployed in Iraq and away from their newborns, collected food for Open Door in Freehold and the Highlands Food Pantry, and donated the students’ loose change during “Pennies for Patients” to benefit the Leukemia and Lymphoma Society.